Terms & Conditions | Quill & Key Society

Originality & Authorship Disclaimer Regarding AI
Quill & Key Society values the integrity of human creativity. Unless expressly stated otherwise, all materials, workshops, publications, and services offered through this website and by Quill & Key Society are created, curated, and delivered by human contributors.

We do not generate, substitute, or alter member submissions using artificial intelligence (“AI”) systems. Any tools of automation (e.g., website analytics, payment processors, accessibility widgets) are limited strictly to operational support and do not affect the originality, authorship, or intellectual property of creative works submitted or produced within our community.

If AI tools are ever used in the future—for example, for research assistance, technical demonstration, or educational purposes—such use will be clearly disclosed in context.

By participating in Quill & Key Society programs and services, members acknowledge that their creative work remains entirely their own and that the Society respects and upholds the principle of human authorship.

Terms and Conditions

Last Updated: August 16, 2025

These Terms and Conditions (“Terms”) govern your use of the website operated by Quill & Key Society (“Company,” “we,” “us,” or “our”). By accessing or using our website (the “Site”), you agree to be bound by these Terms. If you do not agree, you must refrain from using the Site.

1. Eligibility and Use of the Site

1.1 You must be at least eighteen (18) years of age, or the minimum legal age in your jurisdiction, to access or use the Site.
1.2 You agree to use the Site solely for lawful purposes and in compliance with all applicable laws and regulations.
1.3 We reserve the right, at our sole discretion, to suspend, restrict, or terminate your access to the Site without notice for any violation of these Terms.

2. Intellectual Property Rights

2.1 All content and materials available on the Site, including but not limited to text, graphics, logos, designs, images, digital downloads, and software (the “Content”), are the property of Quill & Key Society or its licensors and are protected by applicable copyright, trademark, and intellectual property laws.
2.2 You are granted a limited, non-exclusive, non-transferable license to access and use the Site and its Content for personal, non-commercial purposes only.
2.3 You may not reproduce, distribute, modify, display, perform, publish, or create derivative works from any Content without our prior written consent.
2.4 Any content you submit to the Site remains your intellectual property; however, by submitting such content, you grant us the rights to provide recommendations or modifications to any shared document with written or verbal consent.

3. Memberships, Services, and Payments

3.1 Certain features of the Site, including memberships, workshops, or events, may be subject to additional terms and conditions provided at the time of purchase or registration.
3.2 Payments are processed through third-party payment providers. We are not responsible for any errors, data breaches, or issues that may arise from their services, though we will take reasonable steps to support resolution.
3.3 All fees and charges are non-refundable unless otherwise expressly stated.

4. Third-Party Links

The Site may contain links to third-party websites or services. We are not responsible for the content, policies, or practices of such third parties, and your use of third-party sites is at your own risk.

5. Disclaimers and Limitation of Liability

5.1 The Site and its Content are provided on an “as is” and “as available” basis without warranties of any kind, express or implied.
5.2 To the maximum extent permitted by law, Quill & Key Society disclaims all warranties, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
5.3 In no event shall Quill & Key Society, its officers, directors, employees, or affiliates be liable for any indirect, incidental, consequential, special, or exemplary damages arising from or related to your use of the Site.

6. Indemnification

You agree to indemnify, defend, and hold harmless Quill & Key Society and its affiliates, officers, agents, and employees from and against any claims, liabilities, damages, losses, or expenses, including reasonable attorneys’ fees, arising out of or related to your violation of these Terms or your misuse of the Site.

7. Modifications

We reserve the right to update, revise, or otherwise modify these Terms at any time without prior notice. Any changes will be effective immediately upon posting to the Site. Your continued use of the Site after such modifications constitutes acceptance of the revised Terms.

8. Governing Law

These Terms shall be governed by and construed in accordance with the laws of Phoenix, Arizona, without regard to its conflict of law principles. You agree to submit to the exclusive jurisdiction of the courts located in Arizona.

Last Updated: August 16, 2025

This Privacy Policy describes how Quill & Key Society (“Company,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards your information when you access or use our website (the “Site”). By using the Site, you consent to the practices described herein.

1. Information We Collect

1.1 Personal Information: We may collect personal information that you voluntarily provide, including but not limited to your name, email address, payment information, and other identifying details when you register for memberships, events, or communications.
1.2 Non-Personal Information: We may automatically collect non-identifiable information about your device, browsing activity, IP address, browser type, and usage patterns through cookies or similar technologies.

2. Use of Information

We may use the information collected for the following purposes:

To operate, maintain, and improve the Site.
To provide services, process memberships, and manage transactions.
To communicate with you regarding services, events, or promotional materials.
To comply with legal and regulatory requirements.
To ensure the security and integrity of the Site.

3. Disclosure of Information

3.1 We do not sell or rent your personal information to third parties.
3.2 We may share your information with trusted service providers who assist in operating the Site, processing payments, or delivering communications, provided they are bound by confidentiality obligations.
3.3 We may disclose information if required by law, regulation, or legal process, or to protect the rights, property, or safety of Quill & Key Society, our users, or others.

4. Cookies and Tracking Technologies

The Site may use cookies and similar technologies to enhance user experience, analyze traffic, and personalize content. You may adjust your browser settings to refuse cookies; however, certain features of the Site may not function properly as a result.

5. Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law. Once retention is no longer necessary, we will securely delete or anonymize the data.

6. Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

7. Your Rights Under GDPR (EU/UK Users)

If you are located in the European Union or United Kingdom, you are entitled to the following rights under the General Data Protection Regulation (GDPR):

The right to access, correct, or delete your personal data.
The right to restrict or object to processing of your data.
The right to data portability (receive a copy of your data in a machine-readable format).
The right to withdraw consent at any time.
The right to lodge a complaint with a supervisory authority in your country of residence.

Requests may be submitted to [Insert Contact Email]. We will respond in accordance with applicable law.

8. Your Rights Under CCPA/CPRA (California Residents)

If you are a resident of California, you are entitled to the following rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

The right to know what categories of personal information we collect, use, or disclose.
The right to request deletion of your personal information.
The right to opt-out of the sale or sharing of personal information (we do not sell personal information).
The right to correct inaccurate personal information.
The right to limit the use of sensitive personal information.
The right to non-discrimination for exercising your privacy rights.

Requests may be submitted to info@quillkeysociety.org. We will verify your identity before fulfilling such requests.

9. International Users

If you access the Site from outside the United States, you acknowledge that your information may be transferred to, stored, and processed in jurisdictions other than your country of residence.

10. Changes to this Privacy Policy

We reserve the right to modify or update this Privacy Policy at any time. Any changes will be effective immediately upon posting to the Site, and your continued use of the Site constitutes acceptance of the revised Policy.